Submission Instructions
Our goal is to make submission of Intersession proposals as convenient as possible for instructors. Proposals for Intersession may be submitted by e-mail or phone. We will enter the course information submitted by you into the Enterprise Information System (EIS). If you prefer to submit your proposal by phone, call Ron Jackson at 785-532-5575 to relay the information for your Intersession course. If you prefer to submit the information via e-mail, send the information to rdj7@k-state.edu.
Determining Additional Fees
All Intersession courses are self-funded. Tuition and fees collected from the students must cover instructor compensation and course costs for a course to be offered.
Because the regular tuition and fees collected do not cover special costs related to Intersession courses, any course costs that an instructor expects to charge to DCE (photocopying, labs, film, rental, computer time, and purchase of materials) must be covered by an additional per-student fee. This per-student fee is advertised in the Intersession tabloid and collected by DCE at enrollment.
Absolutely NO REFUNDS will be made for per-student fees after the first day of class, unless a course is canceled. Also, please note that state guidelines prohibit instructors from collecting per-student fees in person. These fees must be collected at the time of enrollment. Any charges that are not approved by DCE will not be paid and will become the responsibility of the individual. Please contact Ron Jackson if you have any questions regarding appropriate reimbursable fees.
Required Information
Many Intersession courses have been taught before and the information is already in our computer system. If this is the case, submitting your course will take just a short phone call. If your course has not been offered before, it will take a few more minutes to obtain the necessary information.
The list below contains the information that needs to be provided for each Intersession course proposal. If you wish to send your proposal via e-mail, copy this list of questions into your message and insert the information under each heading prior to sending.
Instructor(s) Information
- Name
- Office location
- Phone number
- E-mail address
- Preferred form of instructor compensation (salary or DRA transfer)
- Are you approved by the Graduate School to teach graduate-level courses (anything over 499)? If No, you must provide the name of an approved instructor who will act as the graduate instructor of record for this course. Contact Ron Jackson with any questions regarding this policy.
Course Information
- Course title
- Department code and course number
- Course description
- Dates
- Times - (You must have 12.5 contact hours per credit hour. Breaks are not considered contact hours, so be sure to add the appropriate time to your class to include the breaks.)
- Days of the week the course will be offered
- Course credit hours
- Credit level (UG/G)
- Course prerequisites
- Delivery method (face-to-face, web, e-mail, guided study, etc.)
- Will a textbook be required? (titles not needed at this time)
Other Course Information
- Anticipated course enrollment
- Maximum course enrollment
- Minimum enrollment needed for the class to be a “
go
” - Building and room preference (be specific)
- Special fees (photocopying, special supplies, modeling fees, etc.)
- Equipment needs (VCR, overhead, etc.)
- Guest lecturer name, Social Security Number, and home address (if applicable)
- Will you need a copy of the course information for an internal (within your College) approval process?
For travel course provide the additional information
- Course registration deadline
- Breakdown of total travel costs (travel, lodging, meals, etc.)
- Deposit amount and due date(s)
- Destination
- Dates of any required planning meetings
