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Kansas State University

Frequently Asked Questions

General

Enrollment

Enrollment Requirements

Advising

Student ID Numbers, eIDs and Passwords

General

What is iSIS?

iSIS is Kansas State University’s new student information system and will be implemented for the Fall 2008 semester. The system manages all aspects of the enrollment and maintenance of undergraduate and graduate students, from applying and enrolling in classes, to accessing grades and paying for tuition. iSIS replaces the following systems:

  • DCE (Division of Continuing Education) Registration System
  • KATS (K-State Access Technology System)
  • SIS (Student Information System)
  • FAMS (Financial Aid Management System)
  • BRS (Billing Receivable System)

How will I enroll in the future?

Enrollment in distance courses will still start at the same place as always: www.dce.k-state.edu/courses/. This beginning page will direct you to the appropriate semester for which you are enrolling. The process will be the same for Summer 2008 as it has been in past semesters. Enrollment for the Fall 2008 semester and future semesters will use the new iSIS student system.

Why is K-State implementing iSIS?

  • To move from an outdated, unsupported mainframe on-campus student system.
  • To allow enrollments for both on-campus and off-campus classes from the same system.
  • To make it easier for students to get information.
  • To improve enrollment processes such as ability to see number of seats available in a class, real-time, and to automatically waitlist for a class.
  • To improve security of personal information.

What is the timeframe for implementing iSIS?

See the iSIS Transition Schedule.

Will there be training offered to students on how to use iSIS?

Online help information and instructions are available on the iSIS help webpage.

Where can I get enrollment help?

For help with your enrollment through the iSIS system, contact the K-State Division of Continuing Education at 1-800-622-2KSU (2578), 785-532-5575, or informationdce@k-state.edu.

Is iSIS Help accessible while signed into iSIS?

Yes, iSIS Help is available from both the iSIS sign-in page as well as within the application. iSIS Help opens in a new window, so the current active session of iSIS will not end when navigating to the help section.

What features will be available in iSIS?

Through your iSIS Student Center, features available will include Search for Classes, adding your choices to your Enrollment Shopping Cart, View your Class Schedule in a weekly calendar view in addition to a list view, and View and Print a Summary of Academic History, Obtain your Grades, View your e-Bill, Manage your Financial Aid, and See who your Advisor is.

Enrollment

What changes will I experience in the enrollment process?

  • You will start at the Division of Continuing Education website, www.dce.k-state.edu/courses/. Then you will use a course search tool in iSIS which is an advanced tool to search for classes in various different ways, such as by class number, location, mode of instruction, etc.
  • Your total possible enrollment, including waitlisted classes, is set at 21 hours per semester.
  • You are limited to enroll in only one class (section) of a course at one time.
  • Classes sometimes have reserved capacities such as a certain number of seats reserved for majors, etc., in order to improve your ability to get the classes that you need.
  • You are able to view the total number of seats available for a class, the number still open, and the number of students waitlisted for the class, when applicable.
  • You may choose to automatically waitlist for a class during enrollment. If a seat opens up and you are next on the list, you will then be automatically enrolled in the class.

How will I know the date and time that I will be allowed to enroll in iSIS?

In your iSIS Student Center, you will see the date and time of your enrollment availability, located on the right-hand side of the page under "Enrollment Dates". Click on the "details" link for specific information. This will be the date and time for enrolling in iSIS for the Fall 2008 term. (Your Summer 2008 enrollment dates are available at http://courses.k-state.edu/summer2008/information/ETimeChart.htm.)

How do I enroll in online or distance classes?

Enrollment in distance courses will still start at the same place as always: www.dce.k-state.edu/courses/. This beginning page will direct you to the appropriate semester for which you are enrolling. Enrollment for the Fall 2008 semester will use the new iSIS student system. After finding the class(es) in which you want to enroll using the key word or other search criteria, print your Class Interest List and/or make a note of their "class numbers" so that you can locate them easily in iSIS.

Once you are linked to the iSIS system from the steps above, sign in with your eID and password and click on "Class Search/Browse Catalog". Click on "Additional Search Criteria", enter the "Class Nbr" that you noted and click "Search". An alternate way to find your class is to click on "Class Search/Browse Catalog", choose the Term (formerly called "semester") wanted and then click "Go". Choose the Class Criteria that you know, click on "Additional Search Criteria", and choose a Location of "Manhattan Continuing Education" (or "Salina Continuing Education", if appropriate). From the list of classes shown, those that show "Distance Education" in the "Room" field will be online classes. If a location has a room # and building, it is NOT an online class. DCE online classes will also have a Section Number that begins with "Z" (or "S" for Salina Continuing Education).

Why do I need to print my Class Interest List as noted above?

Once you find the classes you are interested in, you will be linked to the iSIS website to enroll. Your Class Interest List provides the class information you need to enroll for your classes in the iSIS system. The Class Interest List will not be saved and is only available for your current search session. For your convenience, please print out your Class Interest List for your future use.

What criteria can I use in the key word search to find a class?

You may type in any key word relating to the class you would like to locate. Use the Advanced Search to limit the search results to a particular term (including Intersession terms) or classes offered for a particular College or credit level (graduate or undergraduate). You may also limit the search results to only include classes that are eligible for University General Education credit or completely accessible from home.

In searching for classes in iSIS, how can I tell the difference between online distance education and on-campus classes?

The Class Search feature has several different search criteria available. Distance Education or DCE classes can most easily be found by making a note of your Class Number on the DCE website, www.dce.k-state.edu/courses/ and then searching by Class Number in iSIS. Or, in iSIS, clicking on "Additional Search Criteria", looking for a Location of "Manhattan Continuing Education" (or "Salina Continuing Education", if appropriate), and choosing a Mode of Instruction, if desired (WWW, Telenet2, Video, etc.) will also narrow your search to distance education classes. From the list of classes shown, those that show "Distance Education" in the "Room" field will be online classes. If a location has a room # and building, it is NOT an online class. DCE online classes will also have a Section Number that begins with "Z" (or "S" for Salina Continuing Education).

What do I do if the class that I want to take requires instructor permission?

Contact the instructor for the class. Instructor contact information can be found at http://search.k-state.edu/?curtab=1. The instructor may then grant permission by providing this information to their departmental office. Once the permission has been entered in iSIS by the instructor’s department, you will be able to add the class to your schedule, assuming that any other enrollment requirements have been met and that there is space available in the class.

How do I drop a class?

You can drop a class by going to your Student Center at http://isis.k-state.edu and clicking on ’Drop a Class’ in the Enrollment section. After the seventh day, you must have department permission to drop. Department contact information can be found at http://www.k-state.edu/directories/academic.html.

How do I take care of a ’Hold’?

In your Student Center, click on ’details’ in the ’Holds’ box to view your holds and details for how to resolve them.

What if I sit out a semester and don’t take a class?

If you are an undergraduate student, you will need to be readmitted before you can enroll in classes again. If you are not a current student with an active eID, you must apply to be re-admitted as either degree-seeking or nondegree-seeking before you will be allowed to enroll in a course. A link to the Admission Form is available at www.dce.k-state.edu/courses/ after you choose the course(s) in which you want to enroll.

If you are a graduate student, you need to be "term-activated" before you can enroll in classes again. Contact the Graduate School at grad@k-state.edu to become term-activated.

Enrollment Requirements

How will enrollment requirements be enforced?

iSIS will flag any enrollment requirements on the Student Center page. The "Holds" box on the right will show any items that might prevent you from enrolling. Click on "details" for more information on resolving any holds. All course and class prerequisites will be enforced for undergraduate courses. Some prerequisites may automatically block students from enrolling in a class if the prerequisite is not met. Others will be manually monitored. Students need to check the prerequisite section of the course description page at www.dce.k-state.edu/courses/ or in both iSIS and the University catalog to determine course prerequisites for at least the 2008-09 academic year.

I am currently taking a course that is a prerequisite for a course that I am enrolling in for the next term (semester); will the current enrolled course be recognized as a prerequisite? What happens if I fail the current course?

Current enrollments are considered as having been completed satisfactorily when you enroll for a subsequent term, so yes, you will be able to enroll in the next course. However, if you fail the current term prerequisite course, the course will be dropped from your future schedule.

I have met the prerequisites for the class that I want to enroll in according to the university catalog, but I am still not allowed to enroll in the class in iSIS. What do I do?

Contact the instructor for the class. Instructor contact information can be found at www.k-state.edu/directories/people. The instructor may then grant permission to override the prerequisites by providing this information to their departmental office. Once the permission has been entered in iSIS by the instructor’s department, you will be able to add the class to your schedule, assuming that any other enrollment requirements have been met and that there is space available in the class.

I do not exactly meet the prerequisites for a course that I want to enroll in but I am sure I will be successful in the course. What do I do?

Contact the instructor for the class. Instructor contact information can be found at www.k-state.edu/directories/people. The instructor may then grant permission to override the prerequisites by providing this information to their departmental office. Once the permission has been entered in iSIS by the instructor’s department, you will be able to add the class to your schedule, assuming that any other enrollment requirements have been met and that there is space available in the class.

Advising

Will I be able to tell who my assigned advisor is in iSIS?

Yes, your advisor is listed in your Student Center in iSIS.

If an advisor has not been assigned contact your Dean’s office. http://www.k-state.edu/directories If you are a non-degree seeking student you will not be assigned an advisor.

How will my advisor access my information?

In iSIS, advisors can see a list of advisees associated with him/her and are able to access necessary student information. Advisors are also able to access necessary student information for any student, even if not assigned him/her.

Student ID Numbers, eIDs and Passwords

Will my social security number continue to be used as my Student ID number?

No, your social security number will only be required if you wish to apply for financial aid. Your Wildcat ID # (or WID), which was assigned to you upon admission to the university, will now be used as your student identifying number. This is a nine-digit number that always begins with an "8".

How do I find my Wildcat ID (WID) number?

After signing in with your eID and password on your eID profile page (eid.k-state.edu), your WID can be found in the upper right-hand gray box.

How often do I have to change my eID password?

Students, faculty, and staff must change passwords for their eIDs twice a year through their eProfile page (via the eid.k-state.edu site). These passwords must be changed each fall and spring semester during an approximate six-week timeframe.

  • For SPRING semester, the timeframe is January 1 through the second Wednesday in February.
  • For FALL semester, the timeframe is August 1 through the second Wednesday in September.