Exhibitors

The exhibit hall is full. No additional registrations can be accepted.

Exhibitor Contract (pdf)

List of Registered Exhibitors

Exhibit Hall Layout (doc)

Dear Prospective Exhibitor:

The Hyatt Regency St. Louis will be the site of the Joint Meeting of Ichthyologists and Herpetologists July 11-16, 2007. Approximately 1100 field biologists and environmental scientists are expected to attend. The Joint Meeting will provide an opportunity for your organization to exhibit products, services, and information to the participants. Past participants have represented all 50 states and 26 countries.

In addition to the exhibit space, each exhibitor will receive one registration to the Joint Meeting, which provides access to all events included in the regular participant fee. Additional exhibitor registrations are available for an extra fee. Exhibitors can also purchase tickets for some of the special events, such as the picnic at the St. Louis Zoo on Saturday, July 14, 2007.

Exhibit set-up will be Thursday, July 12, 8:00 am to 1:00 pm, with the exhibit hall opening to participants at 1:30 pm. The exhibits will continue daily from approximately 9:30 am - 6:00 pm, closing at noon on Monday, July 16. The primary exhibitor will be provided a complete registration packet upon check-in. A participant list of all attendees will be available electronically after the conference.

You may register online and fax the Exhibitor Contract (pdf) to 785-532-3779, attention: Heide McBride. Confirmations will be sent to the primary exhibitor with final details.

If you are interested in making a donation or sponsoring an event such as a coffee break, we would appreciate your support. Please contact me at the address or phone number below; correspondence by e-mail is preferred. We hope you will be able to join us in July!

Sincerely,

Heide E. McBride
Program Coordinator
Kansas State University
Division of Continuing Education
214 College Court Building
785-532-2549
785-532-3779 FAX
hmcbride@k-state.edu

Exhibitor Information

Joint Meeting Dates: July 11-16, 2007

Exhibit Move-in Date and Times: Thursday, July 12, 8:00 am - 1:00 pm

Exhibit Dates and Tentative Times (Final times determined after March Planning meeting): Thursday, July 12, 1:30 pm - 4:00 pm, continuing daily: 9:30 am - 6:00 pm

Exhibit Closing: Monday, July 16, noon

Move-out: Move out must be completed by 5:00 pm

Conference Point of Contact:
Heide E. McBride, Program Coordinator
Kansas State University
Division of Continuing Education
214 College Court Building
Manhattan, KS 66506-6015
USA
Phone: 785-532-2549
Fax: 785-532-3779
e-mail: hmcbride@k-state.edu

Location:
Hyatt Regency St. Louis
One St. Louis Union Station
St. Louis, MO 63103
Phone: 314-231-1234
Fax: 314-923-3982

Lodging:
A block of rooms has been reserved at the Hyatt Regency St. Louis for Joint Meeting participants and exhibitors. A group rate of $125 per night (plus applicable city and state taxes) for up to four occupants per room has been arranged. Make your reservation with the Hyatt either by phone, using the numbers listed above, or on-line. The deadline for reservations is June 11, 2007. Any reservations received after that date will be honored on a space available basis at the group rate.

Exhibit Area and Configuration:
All exhibits are tentatively located in Grand Ballroom E& F. Morning and afternoon break service will be set up in the exhibit ballroom throughout the meeting. All sessions and meetings will be held in the Hyatt Regency St. Louis.

Booth space will consist of an 8' x 10' pipe and drape booth, with two 6' x 30" skirted tables, two chairs, a sign, and a wastebasket. Electricity, audio visual equipment, and additional furniture and equipment can be ordered through the drayage company for an additional fee.

Exhibit Fees:
Government Agencies: $380 per 8' x 10' booth
All other Exhibitors: $700 for first 8' x 10' booth
Additional booth(s): $285 each

*Note: Exhibitors may not bring additional tables because of the size of the booth space. If additional tables are required, please purchase additional booth space.

The fee includes the exhibit space and the admission of one person to attend the Joint Meeting scientific sessions each day and the general reception on Thursday, July 12. If you would like to include additional representatives as full registrants, please register them on the registration form.

Joint Meeting Meals and Social Functions:
Morning and afternoon beverage breaks will be served in the Exhibit area each day. Lunch is on your own. If you would like to attend any of the optional social functions (other than the one exhibit person admitted to the general reception), please note these on the attached exhibitor registration form and include payment.

Pre-Shipment of Materials:
Small shipments may not be received prior to Monday, July 9. Send to:

Shipment and storage for large loads must be made with our official off-property exhibit company, Heritage Exposition Services, for delivery on move-in day and removal on move-out day. Heritage Exposition Services will mail all registered exhibitors an exhibit kit. Their contact information is below:

Shipments should be labeled as follows:

Should you have materials that you need shipped following the conference, you are responsible for making those arrangements. The company listed above will have a representative on site during move-in and move-out to assist you with your return shipping requirements. We ask that everything be packaged and labeled properly and that a forward shipping authorization form be completed indicating billing and type of carrier.

Additional Information: Other details will be provided with exhibitor registration acknowledgment.

We look forward to your participation!